Fleet & Logistics Coordinator Blog Detail

Fleet & Logistics Coordinator

Job TitleFleet & Logistics Coordinator
DepartmentSales and Marketing
Position reports toHead of Sales & Marketing
Position Supervises·         Assistant Logistics Coordinator

·         Logistics Assistant

Purpose of the Job

  1. Ensuring consistent, cost effective and efficient product delivery systems to customers
  2. Safeguard OTIF (On Time In Full) to customer orders hence improving levels of customer satisfaction
  3. Maximum utilization of all motor vehicles under Sales & Distribution Department.

Main Duties and Responsibilities

  • Ensure maximum utilization of all sales and delivery vehicles
  • Coordinate transport activities within the Sales & Marketing Department
  • Ensure all vehicles in the department are regularly inspected and records kept of motor vehicles condition through periodic checklists
  • Ensure continuous analysis of department’s vehicles and drivers schedules thereby guaranteeing effective utilization of resources and good customer service to all customers
  • Ensure sales and distribution vehicles are operating within budget
  • Maintain fleet records on maintenance costs and other operational costs for vehicles in the department
  • Coordinate periodic evaluation on motor vehicle performance
  • Liaise with Procurement and identify service providers (garages and fuel stations) to ensure best quality services
  • Supervise Assistant Logistics Coordinator based in Kericho and Logistics Assistant based in Nairobi
  • Monitor and enhance fuel management systems and controls for departmental vehicles
  • Ensure all fleet compliance with statutory and other requirements
  • Collate department’s fleet running cost reports on a monthly basis
  • Liaise with management on matters related to motor vehicles and transport in general
  • Coordinate third party transporters for finished product delivery
  • Coordinate delivery schedules for finished goods between various sales points and customers
  • Ensure product quality is maintained within the delivery channels
  • Ensure the following reports are prepared and circulated – daily customer delivery reports, weekly expenditure reports to Head of Sales & Marketing
  • Ensure customer satisfaction through timely deliveries
  • Monitor and ensure all delivery documents are returned to Finance by tea handlers and drivers.

Key Result Areas:

The accountability areas are as follows;

  • Effective and efficient use of Company resources.
  • Efficient maintenance of company vehicles.
  • Timely and accurate reports.

Knowledge and Skills Required:

The job holder must possess:

  • Bachelor’s degree in business administration or related field
  • Diploma in Purchasing, Supply Management or Logistics Management.
  • Five (5) years of experience in a similar role.
  • Current knowledge of terms and concepts related to the logistics and transportation industry.
  • Customer relationship management experience.
  • Strong oral and verbal reporting skills.
  • Familiarity with ISO 9000 management standards will be an added advantage.
  • Proficient computer skills.
  • Excellent supervisory, negotiation and communication skills
  • High level of integrity
  • Ability to multi-task and work well in a team environment under strict deadlines while in a fast paced environment.

 Application Process

Applicants should apply by sending their Motivation letter (Clearly referring to the position they are applying for and with an indication of current and expected remuneration), Curriculum Vitae and names and addresses of three referees to:

Email: jobs1@hcsaffiliatesgroup.com

Deadline for Application: Wednesday 29th May 2024

Apply for this position

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